Please quote the Job Title & Vacancy Reference no. in your reply as without this information your application cannot be processed.

Admin Assistant [Enhanced CRB required] - Children Schools & Families

[temporary, but potentially long term role – see below]

• Where this vacancy is based:

WC1H 8

• What’s involved with this role:

To provide professional and customer-focused administrative and clerical support service to the required directorate. Main Duties and Responsibilities:

1. Draft routine correspondence and respond to basic requests for information from internal and external service users Receive and filter telephone calls, taking and distributing messages as appropriate.
2. Manage incoming and outgoing mail, including: logging, scanning, distribution, safe receipt of cheques and recorded delivery items.
3. Inputting data on electronic and manual filing and information systems
4. Assisting with the organisation of meetings and events
5. Producing and distributing of agendas Undertaking financial clerical duties, including: receipt and banking of cash, cheques and electronic payments, Raising requisitions, invoices and journal payments
6. Ensuring adequate stocks of stationery and publications are available, maintaining inventories to track stock levels, ordering and distributing new stock as required.
7. Ensuring office equipment (e.g. photocopiers, fax machines and printers) is well stocked and fully operational, taking appropriate steps to remedy any faults.

• Giving yourself the best chance of success:

1. Please make sure that your CV is up to date and explains any gaps in employment.
2. Your CV must cover the “Essential Requirements” (see below) of the role, including any CRB details and other qualifications called for.
3. Your CV should also indicate that you are available to start work immediately/at short notice
4. We cannot use information in covering letters, so your CV must work as a standalone document
5. We recommend that you consider sending us (see * below) a suitably ‘tailored’ CV for each role that you apply for, listing somewhere near the top of your CV any key skills, experience and qualifications that relate specifically to this vacancy.

• “Essentials” – Your CV will be rejected (without notification) unless it clearly demonstrates that you have the following:

1. UK working experience
2. Enhanced CRB check in place
3. Minimum of 12 months office administration experience, preferably within a large (ideally public sector) organisation
4. Microsoft Office skills

• Other preferable/desirable details to include on your CV, if applicable:

1. Previous administrative experience for a local council
2. Previous administrative experience for a similar department/directorate
3. Experience of using e-buy Experience of taking meeting minutes Working Arrangements The post holder will be based in an office environment
4. Any relevant qualifications held or being studied for

• Client: Public sector organisation

• Division(s)/Disciplines involved: Children Schools & Families/ Secretarial & Administration

• Anticipated Length of Assignment: All of our roles are designated temporary, though in practice we find that the vast majority of them get extended on a multiple/long term basis. This one is expected to be for 3 months, initially.

• Hours per week: 35-37 (tbc) Monday – Friday, normal working hours. You may be required to attend evening meetings or other out-of-hours events on occasion; reasonable notice will be given.

Please do not contact us requesting progress updates.

We read every CV sent to us, but due to high volumes are not able to respond to all unsuccessful applications, particularly where CVs do not address the “essentials” requested. You will, however, always hear from us by email if we are able to take your CV forward to the next stage.

Please note that we check all ads at least once per day to ensure that the underlying roles remain live.

*If you wish to send a CV through to us that has been modified for this particular role then, as an alternative to applying on line, you may email it straight through to:

jobs@triumph.gb.com

…….but you must always remember to quote the reference number for the job in question, without which we will be unable to match your CV to the vacancy, given the number of applications that we receive each day. Please do note, however, that if the vacancy is no longer showing on the site it will no longer be live and you won’t necessarily get a reply from us if that is the case.

Triumph Consultants Limited